How To Pick The Conference Room Style That Fits The Occasion

You’ve already scored the perfect venue for your event – kudos to you, indeed! Now all that’s left to do is set up the ideal room layout, so it fits the occasion perfectly.

When preparing a conference, you’ll have tons of options with regard to the type of meeting rooms available. Some of the rooms have styles that encourage interaction while others allow for passive learning as well as group discussions.

What matters at the end of the day, is your business objective – you need to consider that aspect carefully first before starting with the room arrangement. Below, we have compiled a list of four conference room layouts and how they can suit your meeting needs.

1. Boardroom style

The set up is that of a classic room style you’ve witnessed in sitcoms and movies. In a boardroom style, top executives usually gather around a big table to talk about important matters.

It typically comprises of an oval or rectangular table with several chairs around it. This style suits up to 25 people and is ideal for open discussions. Choose this conference room style if the occasion comprises workshops that require a mid-sized group of individuals to converse closely with one another. This particular room style will make it easy for the organiser and attendants to communicate easily.

2. U-shape style

This conference room style consists of rectangular tables positioned at the end of each other to create a “U” shape. The chairs rest on the exterior sides. The style is perfect for video conferences, training sessions, and presentations.

Moreover, the style encourages conversation between the conference speaker and the audience, and also among the audience members.

You should choose this style if you are organising a conference where many speakers take turns to get into the middle space. Besides, participants may take notes and interact with their neighbours when the speaker prompts them to do so.

3. Seminar style

It’s the most common conference room style seen throughout, and usually – it’s the go-to preference for most TED talks. There’s a speaker’s spot, and the audience have their chairs placed in semicircular rows or straight line facing the podium. The seminar style works well for audio-visual presentations and one-way meetings.

Choose this conference room style if there is no need for much interaction between the host and audience members, or among the audience. It is best suited for educating the attendants on a particular topic which only requires attentive listening to digest all the information in.

4. Classroom style

This meeting style is a fusion of many other conference room styles. The audience sits in rows while facing the speaker, but they have tables before them to facilitate note-taking.

If your conference speakers emphasise on the members’ participation during the presentations, you may want to opt for this meeting style. It’s also ideal for any mini discussion between the formed groups within the audience.

All in all, these are the most conference room styles used by many businesses and organisers when it calls for event hosting – such as a seminar, presentation, business meeting, computer class, and even dance class (provided that there is no loud music). Just remember that finding the right seminar room rental in Singapore isn’t enough – you need to set up the right room layout to have a successful event as well.