A Step-By-Step Guide To Planning A Successful Seminar Event


Businesses may conduct seminars every once in a while for a variety of purposes. Some use it to interact with consumers, some to engage in discussion with their business partners, and some to educate the public on certain issues.

For these reasons, having a seamless and impactful seminar is crucial, as you only want to present the best side of your organisation to your attendees. To help you plan a wonderful seminar, here are some steps you shouldn’t leave out:

Set goals

What is your seminar about? Who is the seminar for? What does your organisation want to achieve from the seminar?

Having clear goals will help steer the direction of your seminar. For example, if the seminar is for the public, your speaker should be able to speak in a way that is easy for laypersons to understand, without complicated jargon. If your seminar is for industry insiders, your speaker should be someone who is well-respected as an expert in their field.

Knowing what your seminar is for will also be a key motivation for you to carry it out well, as you will have a purpose to work towards.

Disseminate tasks

Event planning is never an easy task. From logistical tasks to marketing, it takes more than one person to make the whole event flow smoothly.

If you are in charge of planning the seminar, you need a reliable team who can help you. For example, one person can source for the training room rental, one person can handle the food catering, and another person can invite and liaise with the speaker.

More hands make less work, and this also takes the stress off your shoulders to handle everything yourself.

Spread the word

A seminar needs an audience, and that’s where the marketing team comes in. Publicising your event takes more than just a Facebook events page.

There should be a clear strategy to reach out to your intended audience through suitable channels. For example, Facebook ads may be great for young, working adults. But if you want to reach out to industry professionals, perhaps it will be better to go through a dedicated mailing list to your network of professionals.

Do remember to include some way for potential attendees to RVSP to the event – this allows you to estimate the turnout and plan the quantity of materials you need to prepare.

Execution

With adequate planning, running the event on the actual day shouldn’t be too much of an issue. It all boils down to what you have already prepared beforehand.

What’s important is that you have a comfortable space for your event – sourcing for a function room rental service early on can secure you an ideal space. On top of that, you should be ready with a team of facilitators to welcome your attendees and make them feel right at home. Of course, your speaker will also have a heavy responsibility of making sure the message is engaging and impactful.

At the end of the event, you may want to implement a feedback system so that you can hear from your attendees about how the event was for them. This allows you to further improve on future events.

By following these steps, you should have most of your seminar down pat. Feel free to use it as a handy checklist, or as a guide if you are planning a seminar for the first time!