In the past, you require many people for your business conference to provide a great experience since there was little to no technology to make the process a breeze. However, today, not only can technology save you a lot of time and money, but it also makes every moment of your meetings seamless and effortless than before.
Below are six easy ways technology can transform your business conference to success.
1. Wireless Presentation System
Have you ever been to a conference where you had to wait for the presenter to set up his or her equipment?
If you have, then you will definitely be aware that that can be really time-consuming and slightly irritating. Therefore, to avoid this from happening to yourself, you should invest in a wireless presentation system that can help simplify the entire process for everyone.
2. An Interactive Whiteboard
The concept of a whiteboard is ideal because it can help team members brainstorm and map out ideas, and then expand out those ideas into actionable items collectively.
Unfortunately, it can be a burden to travel with a physical whiteboard, especially when your team members are from different offices or different parts of the world.
To lighten the load, you can invest in an interactive whiteboard that allows you to capture down ideas as well as actionable items and share them on a digital space.
3. Robust Video Conferencing Capabilities
These days, with almost everyone having a smartphone and access to the internet, you can count on people to show up live using video conference tools. If you choose to go this route, ensure that the conference room technical set up is done accurately so that your attendees will not miss out on any important details during the meeting.
Take your time to test your equipment to ensure that you have done everything you can to make the conference a great experience for all of your attendees.
4. Stable Wi-Fi
If you are going to have your conference held at a training room rental or function room rental in Singapore, it is highly essential to ensure that you have stable Wi-Fi with a fast and reliable internet connection. Most of the technology that will transform your seminars and your business depends on it.
It is important to make sure that all of your attendants can connect to the Wi-Fi with ease.
5. Project Management Platforms
What determines whether your conference will be a success is the work that goes into it. This can involve making sure that everyone is meeting their goals, and everything is in a timetable to keep things on schedule and ensure that the meeting runs smoothly.
You can utilise project management tools such as Trello, Asana, or Basecamp to make sure that everyone is up to speed, and everything you need before, during, and after your meeting is in place.
6. Chatbot Concierge Services
One of the biggest hurdles when planning a conference is usually finding a suitable time that fits everyone’s schedule and ensuring that communication flows effortlessly.
Fortunately, several bots exist to help you solve these problems. You can utilise chatbot concierge services to interact with your audience, take the chats and use them to create resources for your team to analyse and generate feedback forms for your attendants.
In conclusion, while face-to-face meetings are still valuable, travelling with your equipment to different offices, towns, or even countries to meet up with your team members and seminar attendants can be daunting at times. To overcome this and transform your business conference, you can invest in a wireless presentation system, interactive whiteboard, video conferencing, project management platforms, and chatbot concierge services to remove friction from the process of organising a meeting.